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How should I use F103 and F104 transactions?
– F103: Posting of Receivables Transfer (Gross)
– F104 – Gross Reserve for Bad Debt
In response:
- Step 1: OB04 : You can define here the % of provision.
- Step 2: FS00: Creation of GL Accounts
- BAD DEBTS,PROV FOR BAD DEBTS-NORMAL ACCOUNTS(EXP & LIAB)
- BAD DEBT RECON Account AND RESERVE FOR BAD DEBT RECON ACCOUNTS (Both CUST Recon G067)
- Step 3: FD01 -Create customer
- Step 4: F-22 – Post INVOICES
- Step 5: OBXD – BAD DEBT TO PROV FOR BAD DEBT
- Step 6: OBXY – SDRS TO BAD DEBT RECON(In OBXY, Give alternative GL accounts for Spl GL Ind,&H0D
- “E” is SAP delivered Spl GL ind available for value adjustments)
- Step 7: F103 – DRS TO RECON
- Step 8: F104 – BD TO PROV BAD DEBT
- Step 9: F-28 – BANK TO CUST (E -indicator)(RESIDUAL OR PARTIAL PAYMENT IN EACH INVOICE)
Observations:
- Under the program, questionable receivables are moved to a unique G/L account. The necessary provisions for the transferred receivables are generated by a different application called SAPF104.
- It scans all open items in a customer account, clears any items that have a balance greater than zero per invoice reference number and posts a new item with the designated special G/L indicator if the transfer posting deadline has passed. In order to lower the amount of provision previously made, it also posts a transfer for credit memos that were issued without an invoice reference to the account.
- The transfer posting deadline that you specified in Customizing for Financial Accounting as months is transformed into a key date by the system.
Posts are grouped together in a batch.
Example 1:
- A receivable of 100 USD (170 DEM) is due on 03/01/1993. You run this program on 10/01/93 using a provision method that has a transfer posting deadline of 6 months.
- You specify special G/L indicator “E” and posting key “09” for the transfer posting. This receivable’s reconciliation account number is 140000. 140050 is the unique G/L account number.
- Since the transfer posting deadline has passed and the amount owed is larger than zero, the receivable gets transferred.
- A fresh receivable is posted to the client account using the unique G/L indicator “E” after the previous document has been cleared.
Example 2:
- Account 140050 is debited $100 USD (170 DEM), while account 140000 is credited.
- Example 2: Using the same customer account as the previous example, a credit memo for $100 USD is posted without an invoice reference.
- When you rerun this application, it indicates that a 50 USD transfer posting is needed for another invoice.
- Since the total amount of doubtful receivables that have already been posted and that still need to be posted (100 USD in example 1 and 50 USD in example 2) is larger than the credit memo amount, the credit memo for $100 USD is also transferred. When you run program SAPF104, the amount of posted provisions decreases as a result of the credit memo’s transfer of doubtful receivables.
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